If you are hosting or participating in a Google Hangout, a Hangout On Air or event a Google Helpout, you may wish to screen share a presentation.
Here are two ways that you may want to try.
A. Screen sharing in a Hangout when using two screens
I usually have two screens when hosting my Hangouts On Air which faciliates me putting my presentation the Visual Content Marketing Show on the second screen.
I work in PowerPoint 2013 and then save the presentation as a PDF. When I open the presentation on the second screen I then display it in full screen mode.
At the time I am ready to share the presentation in the Hangout or Hangout On Air I navigate to the top left of the screen in the Hangout interface to share the presentation. In the image above you can see the three steps I follow:
1 – Click on the green screen share icon on the top left of the Hangout On Air interface
2 – Select my presentation
3 – Start the screen share.
When I am ready to stop sharing the screen then I click on the screen share button again. Sometimes the screensharing does not run smoothly so a nija trick is to ‘pin’ one of your guests (if you have one in your Hangout) as you make the swithc into screen share mode.
B. Screen sharing in a Hangout when using one screen
Many people only use one screen when hosting their Hangouts or Hangouts On Air and want to share a PowerPoint presentation. In the image below you can see the steps to take to make sure that when you share the presentation you do not get the all the slides showing in the left of the screen and so that you can make the presentation appear in a moveable window.
Note: This screen shot is taken when I am using PowerPoint 2013 so you may find your layout is slightly different if you have a different version of PowerPoint.
1 – Open the presentation up and navigate to the tab ‘Slide Show’
2 – Click on set up SlideShow
3 – Make sure that the presentation setting is set as ‘Browsed by and individual window’ and then click ‘OK’
4 – Prepare your presentation to be shared by clicking the bottom right icon which as you navigate over it will be called ‘Slide Show’.
Then when you are ready to share the presentation follow steps 1 to 3 in the instructions above in section A.
Note: if you use Google Drive rather than PowerPoint here is a tutorial you may find of assistance.
IMPORTANT NOTE ABOUT MANAGING THE HANGOUT INTERFACE
Always make sure that your Hangout is in a moveable wIndow and not open as a taB on your browser where you have other tabs open.
This means that you will be able to re-size the window for your Hangout which will make it easier to see other content you may have open such as the event page for a Hangout On Air, or a notepad with information such as the URL for your live broadcas, and of course for the purpose of this article, your presentation you plan to screen share.
I recently watched a Hangout On Air where the show host lost access to their Hangout where they had guests appearing. Because they had not put in place a back up plan, they had to start the whole show again and lost the audience from the original event. Don’t put your Hangout success to chance – it is important to test and have a back up plan, and if like me you use Hangouts in your marketing you might want to invest in education and training.
ADDITIONAL RESOURCES TO HELP YOU USE HANGOUTS ON AIR FOR YOUR BUSINESS
If you have questions about using Hangouts On Air in your business, you can book consulting or training with me, or if it is a quick question you will find my in Google Helpouts answering your digital marketing and social media questions – book a Helpout with me here.
Let me know what other questions you have about hosting Hangouts On Air and I may cover thm in a future article or video tutorial.
If you found this tip of assistance you can pin the image below to Pinterest to book mark it and refer to later.